8 Reasons Why Every Small Business Should Use a Payroll Software

Payroll software can be incredibly beneficial to your small business, making certain aspects of your business much easier to manage. If you are looking to save time and ensure that you are staying compliant with payroll requirements, then the benefits of using payroll software should not be underestimated. Here are ten reasons why every small business should use payroll software in their daily operations.

Save Time

Whether you’re a small business owner or an employee, time is your most valuable asset. When people are busy, they tend to make mistakes, and mistakes can be costly for a small business. Make sure your accounting is accurate by using payroll software instead of spreadsheets or handwritten checks. You’ll also save money on tax prep fees and reduce audit risk by having a clear picture of what’s going on in your books. Instead of spending hours each month gathering and entering data about hours worked, vacation days used, paychecks issued and taxes paid, you can just load everything into your payroll software from one central location that updates instantly when changes are made.


One of payroll software’s major benefits is its ability to make payrolls more consistent. An employee’s check is typically calculated based on a week or two-week cycle. If you don’t use software, you could easily miss a cycle and end up giving someone one day of extra pay (or withholding his or her final paycheck). Automatic payroll calculation can also be useful if an employee leaves during your business week.


There’s a reason why big businesses use payroll software. You might be wondering if you really need it as a small business, but consider that some of those security features could come in handy. For example, if someone decides to steal your credit card information, he or she won’t be able to empty out your bank account. Your checking account is connected to your e-payroll system and automatically transfers money from there, so criminals can’t get at it through credit card fraud.


When you’re handling sensitive data like payroll information, security is always a concern. With an online software-as-service solution, all your information is protected in two ways: your company data is encrypted when it’s uploaded to the cloud, and any documents that are printed or downloaded are unreadable without access to your account credentials. Plus, with many SaaS providers offering 24/7 support, you know there’s someone there to help if you need it.

Control Over When Employees Get Paid

When you use a payroll service to manage your payroll, you have greater control over when employees get paid. You can schedule payments for times that are convenient for your company and avoid having to pay employees late. If you’re busy as a small business owner, paying late is something that can easily happen, so streamlining your payroll process will help ensure you never have to worry about being tardy with employee paychecks.

Control Over Taxes

It’s no secret that taxes can take a big bite out of your profits. However, what you may not know is that your small business employer identification number (EIN) isn’t enough to ensure you control your tax obligations. And if you fail to report and pay taxes on time, it can cost you time and money. To ensure that doesn’t happen, use payroll software with built-in accounting tools to keep your company informed and in control of its tax obligations.

Easier Scheduling of Payroll Deductions

With payroll software, you no longer have to spend hours upon hours figuring out how much to deduct from your employees’ checks. You can easily determine what, when and how much to deduct from an employee’s paycheck just by a few clicks of a button.


The first reason every small business should use payroll software is that it’s cost-effective. Payroll software for small business helps you save money in various ways, from avoiding making costly mistakes to saving time with your staff. In most cases, employers can save more than 20% of their total payroll costs just by using payroll software – and that’s a huge amount of money! What if you could reinvest those savings into your business? You can – but only if you choose a great payroll software for your needs.

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