Search
Close this search box.
Search
Close this search box.

Call Center Software: Why Do You Need It?

Call Center Software

Providing customer service is essential for building a stable customer base that will bring you revenue for long years. Nowadays clients are highly demanding and they are no more ready to accept poor customer service practices long response times, single-contact-channel customer service models, and other things that were generally acceptable even a few years ago.

What to do in this situation? Well, thanks to technological progress, there are solutions for any company that is going to improve its customer service quality. One such solution is cloud-based call center software, and we are going to explain why it has no alternative to pick up.

What is Call Center Software?

It is a multifunctional software tool that is developed to handle both inbound calls and outbound calls, operate numerous contact channels, store customer data, integrate third-party software tools such as CRM systems or payment tools, and provide you with deep insights and detailed data about employees’ performance and other metrics that relate to the productivity of your call center.

Basically, there are two types of cloud-based contact center solution infrastructure. First is the on-premise contact center – the solution that requires you to purchase all the hardware and infrastructure on your own, including servers, laptops, headsets, landlines, desk phones, and so on. Moreover, the setup of this solution is also your responsibility – and it costs a lot.

The second solution is more high-tech and advanced, especially when we are talking about data security and maintenance. The cloud-based contact center software doesn’t require any hardware or setup, all is handled by the vendor who is also responsible for stable performance and data security. It is not only more secure, but it is cheaper and faster to set up – while an on-premise call center requires at least one week to be all set, and cloud contact centers can be ready for work in less than 24 hours. 

What are the Benefits and main Features of Cloud-Based Call Center Software?

The capabilities of cloud-based contact center solutions can naturally shock any person who has never seen this tool in action. Anyhow, let’s list them in order. 

Multichannel Capabilities

Cloud-based call center software can handle numerous contact channels for customer service, keeping all operational functions in an all-in-one interface without a need to switch between tabs. Additionally, all the data from all communication channels is compiled as real-time dashboards to help you track agent performance in any contact channel you need. Contact channels that can be integrated with such a call center solution include web chat(or live chat), email, social media, chatbots, SMS, and so on. If we take into account that phone calls are no more the most adored contact channel (they’re being beaten up by email and messengers), using a multichannel call center is a great advantage over your competitors. 

Call Monitoring Features

You have to control the agent’s performance regularly, don’t you? That is why such a feature as call monitoring is highly important for any contact center manager, especially if we take into consideration that it has three different modes: hidden, whispering, and barging in. 

In hidden mode, you can listen to conversations between agents and customers and no none of them will hear you. In whispering mode, agents will hear you while clients don’t – it is great to help agents deal with difficult situations. In barging-in mode, both parties will hear you, and this is a great mode if you understand that conflict is coming. 

Call Recording

We all know that call centers record conversations with customers, but for what? You can use these recordings in the future for training sessions as live examples of great or bad performances and point to mistakes in real samples of conversations – this feature is irreplaceable for a resultative quality assurance strategy.

Outbound Dialers

In the case of cold calling, with the cloud-based call center solution you get three types of auto dialers for outbound calling campaigns – Predictive Dialer, Power Dialer, and Preview Dialer.

These tools are much more efficient than manual dialing, for instance, the Predictive dialer performs over one hundred dials per hour, while manually you can’t perform more than 33! The power dialer is great for processing warm contact lists as it needs only one agent to be all set, and the Preview dialer shows customer data from the CRM system before each call – for maximum customer service personalization.

Moreover, all three auto dialers can run multiple campaigns at the same time and bypass invalid contacts (busy signals, out-of-zone, etc.) with an option to set customizable redialing rules for all unsuccessful dials. 

Detailed Reporting and Insights

What do you need to become a successful contact center leader? Detailed data about each call center operation that is going on in your organization. Thanks to cloud-based call center software reporting capabilities, you will get real-time dashboards that are customizable, so you can add or remove any metrics and rates you want. 

Call volumes, agents’ statuses, average call duration, call abandonment rate, dropped calls, and so on – here are the main call center metrics you need to keep all important call center processes under control.

Conclusion

As you could guess, that is not the end of the list of call center software features and tools – you can also set up the Interactive Voice Response system to provide self-service, deal with call queues and offer callback options.

Call scripting is also a great feature for both sales agents and customer support representatives who need to keep call flow in the needed direction, see all potential ways where conversation can go, and deal with objections and questions.

You can also set up agent schedules in contact center software to control schedule adherence, and absenteeism and make needed workforce management decisions. Another great option is a third-party software integration opportunity, so you can integrate a CRM system, billing software, or a help desk tool.


Subscribe to Our Newsletter

Related Articles

Top Trending

Rhea Ripley Officially Vacates her WWE World Title
Rhea Ripley Officially Vacates Her WWE World Title After Injury
Pokemon Go Updates Avatars Maps Photos
Pokemon Go Update: New Changes to Avatars, Map, Photos & More
Underrated Comedies
Top 30 Underrated Comedies You Need to Watch Now [2024 Updates]
Weston Bahr
The Success Story of Weston Bahr: From Nailed It! to Hollywood
Best Ride Sharing Apps in South India
Best Ride Sharing Apps in South India: A Comprehensive Comparison

LIFESTYLE

pohela boishakh 2024
Pohela Boishakh: Celebrating Bengali Culture and Heritage Festivities
Korean Beauty Secrets
10 Korean Beauty Secrets for Youthful Energy: Stay Young & Vibrant
Ancient Philosophers Guide to Happiness
Unlocking Happiness: Timeless Lessons from Ancient Philosophers
eid decor diy
Eid Decor DIY: 15 Creative Ideas to Spruce Up Your Home for the Festivities
50 Worries to Leave Behind When You Hit 50
Top 50 Worries to Leave Behind When You Hit 50 - A Guide

Entertainment

Pokemon Go Updates Avatars Maps Photos
Pokemon Go Update: New Changes to Avatars, Map, Photos & More
Underrated Comedies
Top 30 Underrated Comedies You Need to Watch Now [2024 Updates]
Weston Bahr
The Success Story of Weston Bahr: From Nailed It! to Hollywood
Tami Gingold
Tami Gingold: A Tale of Acting Success and International Transition
Henry Cavill Natalie Viscuso Expecting First Child
Henry Cavill to Become a Dad: Expecting First Child with Natalie Viscuso

GAMING

Pokemon Go Updates Avatars Maps Photos
Pokemon Go Update: New Changes to Avatars, Map, Photos & More
Apple's First Approved iPhone Emulator Launches
Apple's First Approved iPhone Emulator Launches, Then Gets Removed
Prime Gaming
Is 2024 the Year Prime Gaming Takes Off?
Online Games for Stress Relief
Finding Calm in the Click: A Comparative Look at Online Games for Stress Relief
Apple Introduces Retro Game Emulators App Store
App Store Welcomes Retro Game Emulators: Apple's New Gaming Era

BUSINESS

Trends in Marketing Executive Recruitment
Top Trends in Marketing Executive Recruitment: What Companies Need to Know
RVs as Business Assets
What Every Entrepreneur Needs to Know About RVs as Business Assets
The Potential of NFT in 2024
The Potential of NFT in 2024: Exploring NFT Use Cases Beyond Art
Bitcoin vs Ethereum vs Binance
Comparing the Performance of Major Cryptocurrencies: Bitcoin vs Ethereum vs Binance
Cryptocurrency Trading Ecosystem
The Role of Decentralized Exchanges (DEXs) in Cryptocurrency Trading Ecosystem

TECHNOLOGY

Google One VPN Ends
Google One VPN Ends, Pixel VPN Upgrades Coming Soon!
How to Translate Video to English Online
How to Translate Video to English Online [Updated]
AI Photo Enhancers Online
Top 6 AI Photo Enhancers Online to Improve Image Quality
Google Pixel 9 Pro vs. Pixel 8 Pro
Google Pixel 9 Pro vs. Pixel 8 Pro: Top Expected Upgrades Revealed!
adthena alternatives
Top Adthena Alternatives in 2024: Competitor Analysis Tools for Market Intelligence

HEALTH

Covid 19 No Link Asthma Risk Study
COVID-19 Does Not Raise Asthma Risk, Researchers Confirm
Williams Syndrome Famous People
5 Famous People in the World Dealing With Williams Syndrome [2024 Update]
5 Reasons You Should Go for Facelift Surgery
5 Reasons You Should Go for Facelift Surgery
E-Cigarettes Raise Heart Disease
E-Cigarettes Raise Heart Disease Risk by 20%, Says New Study
Natural Remedies for Common Health Issues
The 15 Best Natural Remedies for Common Health Issues